The app we’re reviewing today functions like a helpful aide in managing your tasks, both for your individual needs and your team’s collaborative efforts. It serves as the “second brain” for your team, and it goes by the name “Taskade.”
About Taskade:
Taskade, an application driven by artificial intelligence, stands as a formidable tool for project, task, and workflow management. This versatile platform is accessible on various operating systems, including Mac, Windows, iOS, and Android, and offers extensions compatible with web browsers like Chrome, Firefox, and Edge. In terms of cost, Taskade’s pricing starts at a mere $4 per month.
Key Features:
1. Diverse Project Perspectives
2. AI-Powered Productivity Enhancements
3. A Plethora of Pre-Designed Templates
4. Collaboration Capabilities
Taskade’s Spectrum of Pricing:
Taskade offers an array of six pricing schemes, catering to both individual and corporate users.
1. Free Plan:
Taskade’s free plan is perpetual and provides access to one workspace, accommodating three members. This plan offers 250 MB of storage, a project history spanning seven days, and a monthly allocation of 1,000 AI credits. Users can harness features such as task lists, mind mapping, meeting notes, and a team calendar.
2. Starter Plan:
For a cost of $4 per month (billed annually) or $8 per month (billed monthly), Taskade’s starter plan welcomes three members. It features one workspace, 2 GB of storage, a project history of one month, and an allotment of 5,000 AI credits per month. In addition to the features available in the free plan, the starter plan introduces calendar integration, syncing, and guest sharing.
3. Plus Plan:
The plus plan, priced at $8 per month (billed annually) or $16 per month (billed monthly), supports five members. It comprises two workspaces, 5 GB of storage, a project history spanning three months, and 10,000 AI credits per month. This plan builds upon the starter plan by incorporating cloud upload integration with platforms like Google Drive and Dropbox.
4. Pro Plan:
Taskade’s pro plan, available for $19 per month (billed annually) or $39 per month (billed monthly), accommodates 20 members. This plan offers five workspaces, 20 GB of storage, a project history extending for six months, and an allocation of 50,000 AI credits per month. In addition to the starter plan’s features, it introduces advanced team permissions and password protection.
5. Business Plan:
The business plan, priced at $49 per month (billed annually) or $99 per month (billed monthly), supports 50 members. It comprises 20 workspaces, 100 GB of storage, a project history of one year, and 250,000 AI credits per month. This plan includes all the features of the Plus plan, along with external team collaboration and 5000+ automations and integrations.
6. Ultimate Plan:
Taskade’s ultimate plan is available for $99 per month (billed annually) or $199 per month. This comprehensive plan caters to 100 members and offers unlimited workspaces, 1,000 GB of storage, and a project history spanning five years, and unlimited AI credits. It encompasses all the features of the business plan and introduces single sign-on capabilities through Okta, Google, and Microsoft Azure.
Key Features of Taskade:
Taskade boasts an interactive Kanban interface and a hierarchy structured into workspaces, folders, projects, tasks, and subtasks. It allows task assignments, deadline setting, progress tracking, and more. The application offers extensive customization options for appearance, enabling users to modify background colors, utilize color-coded text, and incorporate emoji icons. Project views encompass a list, kanban board, action items, mind map, and org chart. Although Taskade provides numerous task management features, a Gantt chart view is currently under development.
Project Management Templates:
Taskade presents a multitude of native project management templates to expedite project initiation. These templates cover a wide range of applications, including new hire onboarding checklists, Agile project management boards, digital bullet journals, student assignment checklists, and API security evaluations. The templates are easily accessible and can be swiftly integrated into new projects.
Collaboration Tools:
Unlike some competing project management solutions designed primarily for individual use, Taskade emphasizes teamwork, making it particularly suitable for remote teams. It offers built-in collaboration tools, including a messaging chat bar and in-platform video call features. Collaborators can be tagged in comments, and the system allows for individual item-level comments. Users can invite collaborators to specific workspaces or projects.
AI Automation:
Taskade sets itself apart by integrating automation and artificial intelligence into its functionality. The application features an AI-powered chatbot, a writing assistant, and workflow creation tools. Each utilization of AI for text generation or task management consumes a portion of the monthly AI credits allocated. While features like project creation and chat do not impact credit usage, users on lower-tier plans may find their AI credits depleted quickly.
Taskade’s Pros:
- Adaptable project management tool suitable for diverse teams
- User-friendly interface.
- A wide selection of pricing plans cater to different team sizes.
- Comprehensive and well-structured knowledge base.
- Native collaboration capabilities within the platform.
Taskade’s Cons:
- Uploading numerous documents may result in glitches and lag.
- Certain project management features, such as Gantt chart views and time tracking, are still in development.
- Navigation can become intricate as the number of projects increases.
- Storage capacity is limited in lower-tier plans.
- Offline use of apps necessitates an internet connection.
Taskade Integrations:
While Taskade offers a limited number of pre-built integrations, it can be extended via Zapier to connect with over 5,000 additional applications. Some of the pre-built integrations include Gmail and Outlook, Box, Dropbox, Google Drive, Apple, Google, and Outlook Calendar, Notion, Instagram, and WordPress.
Ideal User Profiles:
Taskade serves as a flexible project management tool suitable for smaller teams, particularly remote and hybrid groups. Its pricing structure, which does not bill on a per-user basis, makes it an attractive option for small businesses. Startups, marketers, and software developers can also benefit from Taskade’s versatility. Even solo users seeking advanced features beyond a basic to-do list will find it to be a valuable platform.
Alternative Solutions:
For larger enterprises with more intricate project management requirements, Taskade may not offer the sophistication required. In such cases, alternative solutions like Monday, ClickUp, and Trello, with their advanced project management features, may be more suitable.
- Monday: Offers robust customization and security features without AI credit limitations.
- ClickUp provides comparable features to Monday with an organized and visually appealing interface, all at an affordable price point.
- Trello is renowned for its Kanban-based productivity tools and a forever-free plan with no user limits.
Methodology:
To evaluate Taskade, we conducted an in-depth assessment. This involved signing up for a free account, reviewing demo materials, studying product documentation, and analyzing user feedback. Factors considered in the evaluation encompassed pricing, ease of use, navigation, automation capabilities, project views, and template offerings.
